Modern Timekeeping

Oct 21, 2017 | Payroll

Whether you are new to timekeeping or have been in the game for a while, electronic, web-based timekeeping is a modern option to manual time cards or traditional time clocks. Rather than relying on keeping track of manual time cards or expensive hardware that eventually needs replacing, you can go electronic for improved outcomes such as:

  • Increased Accuracy
  • Improved Efficiency
  • Increased Productivity

Increased Accuracy

Manual timekeeping can lead to inaccuracy and errors caused by keying the wrong data, inability to read handwriting and employees recording the wrong times.  Automated software reduces these issues as well as decreases the opportunity for time theft.  If a business is cheated by even 10 minutes per day for each employee, it can add up.  For example, a group of 20 employees with an average wage of $15.00 per hour can add up to $13,000 per year. Web-based timekeeping software can easily track employee time online, even thru mobile devices, and integrating timekeeping with a payroll system creates even more efficiencies.

Improved Efficiency

Mistakes mean inefficiency.  Manual time card errors take time to correct, cause delays, create employee dissatisfaction and create opportunities for compliance issues.  Switching to an automated system can lead to increased efficiency and employee satisfaction, allowing businesses more time to focus on important matters.  Web-based timekeeping means no more paper, no manual entry or no expensive hardware to maintain.  Having electronic records of employee hours worked, overtime hours and time-off accruals increases compliance and reduces liability.

Increased Productivity

When it’s time to process payroll at the end of a pay period, a manual process requires you to collect time cards and re-enter the data into your payroll solution. The time necessary to do this for an entire organization can be extremely tedious. If the responsibilities are on one person, this can take several hours. Using timekeeping software drastically reduces the amount of time it takes to process your payroll. When you make the switch, you can go from spending hours processing payroll to a matter of minutes.

Automating time collection through timekeeping software ensures that everything is in one place. This allows for your data to be automatically sent to your payroll system for processing and eliminates the need for data to be re-entered manually. The result is accurate processing that reduces the time it takes to run payroll while increasing the accuracy of your data and leading to increased productivity.

Consider the Options

Electronic timekeeping is more than just a simple solution to a complex problem: it’s a way for you to improve accuracy, increase efficiencies and minimize compliance issues.  To learn more about the benefits of electronic timekeeping contact Spirit Human Resources.  Let us show you how you can improve your business environment with our integrated timekeeping and payroll system.

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